LOS ANGELES • FULL TIME

Advertising Project Manager

Dieste, an Omnicom agency, is the industry’s leading Multicultural Ad Agency and the only four-time Ad Age Multicultural Agency of the Year winner. Dieste is a full-service agency, delivering creative solutions to world class brands, with offices in Dallas and Los Angeles as well as several smaller field offices throughout the country.

We currently have an opening for a Project Manager to join our Los Angeles team.

The role of Project Manager is to act as the link that keeps the various disciplines integrated and abreast of information by maintaining an accurate view of all jobs on assigned accounts. This role is responsible for keeping all the work and the information flowing efficiently, accurately and timely throughout the agency and ensuring all internal workflow processes are followed.

Responsibilities include:

  • Process jobs/work orders
  • Manage production project workflow between brand leadership, media, creative, broadcast, digital, social, print/art buying and finance
  • Develop initial timeline when opening job (Broadcast, Digital/Social & Print)
  • Controls workflow against approved creative
  • Prepares client estimates from production estimates, maintaining files of backup documents and approvals, also processes signed estimates and issues Purchase Orders to vendors
  • Sets up/coordinates internal meetings
  • Maintains weekly status report of all production jobs
  • Maintains daily hot sheets for each client team

Qualified Project Managers should possess exemplary organizational skills as well as be a good communicator with a high level of written and verbal skills.  They will also be a multi-tasker with ability to prioritize tasks and manage time.  They will also understand production steps and costs/time factors associated with Broadcast, Digital/Social and Print.  Candidates must have 3-5 years Project Management experience in the Advertising industry. An undergraduate degree preferred; language proficiency in English required; Spanish preferred.

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LOS ANGELES • FULL TIME

Integrated Operations Supervisor

Basic Function(s): Integrated Operation Management / Broadcast Traffic Specialist

Operations Management:

  • Manages internal job tracker for all project campaign workflows
  • Identifies opportunities for improving effectiveness/efficiencies and pro-actively implements workflow and process changes as needed
  • Support CEO and Sr. Group Account Director on scope: monthly/quarterly reporting, hours maintenance
  • Maintains working relationships with all departments within agency & various vendors
  • Supports Brand Leadership with gaining understanding, if any, new operational client tools
  • Collaborates with Brand Leadership on weekly status report & daily hot sheets of all production jobs in progress
  • Facilitate talent estimate requests, ensuring accuracy of estimates for client approval
  • Request ad hoc purchase orders for Brand Leadership, as needed (non-production related)
  • Review and approves financial invoices for Traffic submissions
  • Lead/assist in development of ad-hoc reports as needed

Broadcast & Digital Traffic: Job Responsibilities:

  • Compile and maintain updated media plan information across multiple buys, markets and mediums
  • Ensure accurate and timely delivery of broadcast traffic instructions, spot rotations and creative assets to appropriate partners (media team, stations, dub house)
  • Manage media station list, trafficking documents and reports (daily, weekly, monthly, ad-hoc)
  • Assign & maintain accurate list of all ad identification numbers, as determined based on buy format
  • Performs final check of traffic logs for correct advertising, rotation & placement
  • Assist Brand Leadership with digital/social trafficking to our media partner(s)
  • Supports Talent Manager to ensure all new creative is estimated correctly per AT&T media buys

Skill/Knowledge Requirements

  • Leader / Motivator / Mediator / Team player who encourages collaboration at all levels
  • Proven ability to effectively prioritize and manage high-volume of work
  • Exemplary organizational and follow-up skills
  • Good interpersonal skills needed for extensive internal and external phone contact
  • Ability to work under pressure
  • Understanding of agency project workflow/production and associated cost and timing implications
  • Knowledge of the broadcast traffic process and requirements for National & Local advertising
  • Ability to identify issues quickly and bring actionable solutions; good problem solver
  • Working knowledge of Microsoft Office Software, including Excel, Powerpoint and Word

Job Specs

  • Minimum 5 + years experience as project manager &/or broadcast traffic specialist at agency or within network/station traffic department
  • Education: undergraduate degree preferred
  • Language proficiency in both English & Spanish preferred

Immediate Supervisor: Account Director(s) / Sr. Group Account Director

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