The position is responsible for approving/processing payables, purchase orders and vendor set-ups, assisting with check runs, coding FedEx charges, tracking diverse vendors, resolving discrepancies, meeting deadlines and assisting with ad-hoc projects.
Key Accountabilities
- Review and process payables (coding, sending to team and online approvals)
- Work with teams for approvals and to resolve issues
- Assist Executive Director of Finance on check runs, payables, and vendor set-ups
- Review and approve purchase orders
- Reconcile logs monthly and follow-up with teams on outstanding PO’s
- Review and submit Vendor set-ups; work with staff, vendors and OASYS team to resolve
delays/issues - Keep track of diverse vendors status and certifications
- Review and code FedEx charges
- Work closely with accounting team on issues and accruals
- Follow-up continuously to ensure issues or pending items are resolved in a timely manner
- Will be working closely with agency staff, OMS, EXL and OASYS teams
- Assist finance team with special projects (i.e. audits, etc.)
Qualifications
- Bilingual (Spanish) preferred
- 2+ years’ experience working in accounting
- Marketing agency experience a plus
- Proficiency in Excel (intermediate)
- Must be able to handle multiple projects and prioritize workload in a fast-paced environment
Skills
Must have strong skills in the following areas:
- Excel (intermediate)
- Bookkeeping
- Communication
- Detail oriented
- Organized
- Self-starter
- Work independently
- Decision making
- Follow-up
- Positive attitude
#LI-Hybrid