The position is responsible for approving/processing payables, purchase orders and vendor set-ups, assisting with check runs, coding FedEx charges, tracking diverse vendors, resolving discrepancies, meeting deadlines and assisting with ad-hoc projects.
Key Accountabilities

  • Review and process payables (coding, sending to team and online approvals)
  • Work with teams for approvals and to resolve issues
  • Assist Executive Director of Finance on check runs, payables, and vendor set-ups
  • Review and approve purchase orders
  • Reconcile logs monthly and follow-up with teams on outstanding PO’s
  • Review and submit Vendor set-ups; work with staff, vendors and OASYS team to resolve
  • Keep track of diverse vendors status and certifications
  • Review and code FedEx charges
  • Work closely with accounting team on issues and accruals
  • Follow-up continuously to ensure issues or pending items are resolved in a timely manner
  • Will be working closely with agency staff, OMS, EXL and OASYS teams
  • Assist finance team with special projects (i.e. audits, etc.)


  • Bilingual (Spanish) preferred
  • 2+ years’ experience working in accounting
  • Marketing agency experience a plus
  • Proficiency in Excel (intermediate)
  • Must be able to handle multiple projects and prioritize workload in a fast-paced environment


Must have strong skills in the following areas:

  • Excel (intermediate)
  • Bookkeeping
  • Communication
  • Detail oriented
  • Organized
  • Self-starter
  • Work independently
  • Decision making
  • Follow-up
  • Positive attitude